2017 Santa Rosa/Petaluma/Sonoma County ESG Funding Recommendations:


On Wednesday, February 1, 2017, the Sonoma County Continuum of Care Evaluation Committee convened to review twelve (12) applications from seven (7) agencies, which were all considered eligible for Emergency Solutions Grant (ESG) funding under the State and local programs. These applications were culled from 28 total applications received by the Community Development Commission's (CDC's) Public Services funding. Under this competitive process, Sonoma County agencies are eligible for a combined estimated allocation of ESG funds in the amount of $555,150 for FY 2017-18. Of this amount, at least 40% (222,061) must be spent on Rapid Re-Housing (RRH), and up to $333,089 may be spent on shelter, street outreach, or homelessness prevention.

However, due to the CDC's multi-year funding commitments, $75,000 of shelter funding and $74,213 of Rapid Re-Housing funding are already committed. This leaves the estimated amount available to be allocated in this competition at $405,937 ($147,848 for RRH and $258,089 for any eligible use).

These recommendations informed the staff report and funding recommendation to the Community Development Committee, which will be made public by Wednesday, March 1st, 2017. These recommendations will be considered at the March 14th meeting of the Community Development Committee from 9am-5pm at 1440 Guerneville Road in Santa Rosa. The full Evaluation Report and scores are below:




2016 Santa Rosa/Petaluma (Balance of State) ESG Funding NOFA:


On June 3, 2016 the Continuum of Care Evaluation Committee reviewed seven (7) applications for 2016 Santa Rosa/Petaluma (Balance of State) ESG funding. The Continuum of Care Evaluation Committee made recommendations for funding that will be reviewed by the Community Development (CD) Committee at a public hearing on Tuesday June 14, 2016 at 3:30 PM at 144 Guerneville Road in Santa Rosa. The CD Committee will make final recommendations at this meeting.

The CoC Evaluation Committee Report and Rankings can be found here:

2016 Santa Rosa/Petaluma (Balance of State) ESG Funding NOFA:


Correction to the Santa Rosa/Petaluma ESG application:

A question has come up about Part IIe, Project Outcomes, in the State ESG application. The answer requires us to modify the application slightly. For the second outcome measurement, describe the outcome in terms of all adults served (rather than households as previously stated).
If you are basing these outcome measures on past performance, you may find exit and destination data by household in the 0607 CAPER report or by downloading a Program Participant csv report. Change in income is only available with the APR report, which also only measures income for adults.
A corrected Application form is now available here:


Addendum to ESG Santa Rosa/Petaluma ESG Funding NOFA:

The following addendum was released on May 4, 2016 to the Santa Rosa/Petaluma ESG Funding NOFA. This addendum reflects additional funding added on May 3, 2016. Please refer to the Application Guidelines and CoC Board Memo (released on April 13) for more information on policies and priorities.



This Notice of Funding Availability was released April 13, 2016.

INTRODUCTION
The Emergency Solutions Grant Program (ESG), originally authorized under the Stewart B. McKinney Homeless Assistance Act of 1987 as the Emergency Shelter Grants program and reauthorized under the HEARTH Act of 2009, permits the U.S. Department of Housing and Urban Development (HUD) to make grants to states and units of general local government for homelessness prevention, street outreach, emergency shelter and rapid re-housing services.The County of Sonoma, under a Joint Powers Agreement with the cities of Cloverdale, Cotati, Healdsburg, Rohnert Park, Sebastopol, Sonoma and the Town of Windsor, is an “entitlement” jurisdiction that receives ESG funding directly from (HUD). Homeless service providers assisting residents of the unincorporated County and these 7 municipalities are eligible to apply directly to the Sonoma County Community Development Commission (Commission) for funding through the Commission’s Public Services funding competition.
The cities of Santa Rosa and Petaluma do not meet the threshold criteria to receive a direct allocation of federal ESG funding. As such these cities are “non-entitlement” communities. For many years, homeless service providers located within these two cities applied for Balance of State ESG funding administered by the Department of Housing and Community Development (State HCD). After the 2011 ESG Interim Rule established a regulatory requirement that ESG grantees consult with the local Continuum of Care on ESG allocations, the Sonoma County Continuum of Care (CoC) facilitated this process from 2012-2014. The CoC’s Evaluation Committee ranked applications and submitted a prioritized list to State HCD.
In 2015, State HCD changed from a competitive system to a geographic allocation of State ESG funds. In doing so, State HCD has also shifted administration of funding to local ESG entitlement jurisdictions such as the Commission, calling them “Administrative Entities.” Thus the Sonoma County Community Development Commission will be awarded a funding allocation for agencies located in the cities of Petaluma and Santa Rosa. The amount of this allocation is estimated at $239,325 annually. State HCD expects to make a 2-year allocation of funds (approximately $478,650) for distribution over fiscal years 2016-17 and 2017-18. The Commission has established these Funding Policies for the State ESG Program to govern the distribution of these funds in Sonoma County.


Please note that a mandatory Technical Assistance Session will be held on Friday, April 22nd from 10am-Noon at 1440 Guerneville Road in Santa Rosa. Applications are due by 5pm on Thursday, May 26th, 2016.

The full application and budget--as well as relevant guidelines, policies, and Continuum of Care Board recommendations--are below:

Application and Budget:


Timeline:


Application Guidelines:


Funding Policies and Procedures and CoC Board Recommendations:


2014 State Emergency Solutions Grants NOFA:

To find the NOFA, released October 30, see the State ESG webpage.


The Rating & Ranking group met on Tuesday January 13, 2015. Results are here:


Narrative Report on the scoring process:


Materials for the local Continuum of Care scoring process are posted below.

Full Rating & Ranking Standards for local scoring:

updated to match revised State deadlines, 12/2/2014.

Scoring schema:


Attachment R - local submission needed for CoC scoring:

updated 12/5/2014 with clarifications that were inadvertently edited out of the previous version.

Materials to be submitted to the CoC:


Technical Assistance sessions by State HCD and Abt Associates may be access at this link:
https://links.sonoma-county.org/MNfC3sP79zo/

Draft Local Process for Fall 2014 round of State ESG applications:


October 30
Notice of Funding Availability released
November 5
State HCD applicants workshop, So. Co. Community Development Commission.
November 18
CoC Evaluation Committee meeting to redesign local scoring
November 25
CoC Board reviews/approves scoring
December 1
Release of local scoring & submission requirements are listed above. Formal program standards will be revised from the 2013 standards and posted to this page by December 5
December 19
Applications due to State HCD
December 22
Applications due to CoC – Specific materials are listed above
Early January
Review by CoC Evaluation Committee and non-applicant members of Steering Committee
Week of January 10
Rating/ranking meeting
January 20
Local scores released & CoC submits Attachments D to HCD (to meet revised due date of January 30)

Sonoma County CoC ESG Rating & Ranking Standards 2013:


This document describes the rating and ranking criteria and process that was used by the Continuum of Care to evaluate applications for State Emergency Solutions Grants in 2013. This 9-page document will be updated to reflect the 2014 scoring, and will accompany Attachments D when they are submitted to State HCD. When complete, it will contain the process, schedule of events (which also appears above), scoring criteria with descriptions of formulas where appropriate, and a description of the basis in data for alignment scoring.


HMIS Data for 2014 ESG Applications:

Information for retrieving and using Sonoma County HMIS data for your application due December 15 can be found on the spreadsheet - if you need HMIS Coordinator assistance please allow at least one working week for the request to be filled.

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CoC-wide Program Standards are located here. NEW!! Rapid Re-Housing Standards are here.

System-wide program standards for Homelessness Prevention, Rapid Re-Housing and Emergency Shelter are nearly complete and will be formalized by December 5. Standards for street outreach and day centers will be developed in the coming year, thus applications for street outreach and day center, please use your existing agency policies and procedures.

Note for 2014 Attachment E, Certification of Local Approval: The instructions clearly state that applicants must obtain this certification from the eligible City (in this case, Santa Rosa or Petaluma).

This is a change from our past practice.