Grant Compliance for CoC-funded Programs

To help agencies ensure their CoC-funded programs are compliant with HUD standards, We have provided the following guide:

1. Full Regulations under the HEARTH Act, immediately below.

These supersede all previous McKinney-Vento Targeted Homeless Assistance regulations for the Supportive Housing Program and the Shelter Plus Care program, and are in effect as of August 30, 2012. Project awarded in the 2012 CoC competition are subject to these regulations.

2. Definitions of homelessness are located here.

Project operators are responsible for ensuring that their awards serve eligible beneficiaries.

3. Administering CoC projects -- Desk Guides & other HUD Documents

These appear below the regulations on this page.

4. CoC Reporting & Monitoring

Full Regulations under the HEARTH Act:

Emergency Solutions Grants regulation:

Continuum of Care Program regulation:

CoC Funding Under the HEARTH Act presentation, 10/18/2012:

This presentation gives a broad overview of how HEARTH goals and performance measures are linked to data compliance in HMIS.

Administering CoC projects -- Desk Guides & Other HUD Documents

HUD Fund Accounting Requirements:

These documents provide guidance on HUD's financial accounting practices. CoC-funded agencies should pay special attention to the required Time & Activity accounting process, which is different from what most of us are used to, and which is one of the most common monitoring findings:

HUD crosswalk on Rapid Re-Housing in ESG vs. CoC:

This document clarifies which homeless populations are eligible for Rapid Re-Housing under ESG vs. CoC programs.

The Supportive Housing Program Desk Guide (2008):

These are the most recent administrative documents for SHP projects. Sometimes Desk Guides have been the occasion for administrative changes in rules. When the new CoC Desk Guide is published, we'll post it here.

Annual Performance Reports (APRs)

Annual Performance Reports are due for all CoC-funded programs, in e-snaps 90 days following the close of your program year. For training materials on the New Annual Performance Report, see At least 2 days before submitting your APR in e-snaps, export a copy and send it to the CoC Coordinator, Jenny Abramson, at Jenny will review the APR and flag any concerns before you actually submit the APR.
In addition to an APR report from our HMIS software, you will need the Exhibit 2 project application for the contract year you're reporting on, to see what your agency promised, especially for the performance measures section. For the 2011-12 program year, you will typically need your 2010 Exhibit 2. For the 2012-13 program year, you will need the 2011 Exhibit 2, and so on. In the Exhibit 2 section on performance measures, your staff made a projection of a target number of people to be served, and the target number expected to achieve each outcome. These numbers need to be transferred to the performance measures section of the APR before you enter the Actual performance. Once you have both these sets of numbers (Target and Actual, number and %) and Save, e-snaps will calculate your performance relative to the goals set in the Exhibit 2.
If you have outperformed your Exhibit 2 goals, CELEBRATE! If you have underperformed your Exhibit 2 goals, include an explanation of WHY this happened and WHAT YOU WILL DO to change this in the future.

A Self-Monitoring Guide for Supportive Housing Program Grantees:

Selected chapters from Guide to Monitoring for HUD's Community Planning & Development programs:

For Shelter Plus Care:

For Supportive Housing Program: